Job Description

Administrative Assistant

We are looking for a strategic, proactive, organized, dependable, flexible and people-driven Administrative Assistant, to support up to three Vice President(s) within the DTS organization and other Docusign teams. You'll assume a wide range of internal, day-to-day responsibilities as well as external customer- and partner-facing tasks, all of which will require coordination, prioritization, confidentiality, and a high EQ.

Using your exceptional strategic and critical thinking skills, as well as your focused multitasking capabilities, you'll effectively and independently help to manage the executive's time, while proactively future-planning, in order to make the team as efficient as possible and ensure smooth day-to-day business operations for the broader organization. You'll also collaborate with other admins on the team to help support org wide events and functions.

This position is an individual contributor role reporting to the Vice President, Applications Engineering.

Responsibilities include:

• Perform administrative tasks for the Vice President(s) within the organization including but not limited to: calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments and admins as needed, for event execution support, while helping to drive agenda, content, speakers and follow-up items
• Act as back-up to other Executive and Administrative Assistants in the DTS organization as needed
• Frequently assist with San Francisco and Seattle based DTS team needs and logistics as necessary by working closely with the Executive Assistant to the CIO
• Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
• Attend and participate in staff meetings, and other business meetings, as needed, so as to build an understanding of business priorities
• Conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
• Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind
• Perform other administrative related functions, delegated or assigned

Job Designation: Hybrid. Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Basic requirements include:

• Bachelor's degree or equivalent experience
• 2+ years of administrative assistant work supporting VP-level executives or higher

Preferred requirements include:

• 3+ years of experience assisting multiple executives in a SaaS company
• A desire to learn and possess a growth mindset
• Thrives in an unstructured environment with minimal direction
• Ability to manage multiple executives with different working styles
• Experience working at a rapidly-growing company
• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
• Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel) and use of AI tools
• Excellent organization, attention to detail and ability to context switch between tasks and topics
• High level of integrity
• Excellent communication skills
• Enthusiasm, adaptability, and ability to navigate ambiguity and take action accordingly

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $40.14/hour - $58.13/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Work Authorization Notice: Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.

Life at DocuSign

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at accommodations@docusign.com.

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at taops@docusign.com for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

EEO Statement

It's important to us that we build a talented team that is as diverse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

EEO Know Your Rights poster

Job Tags

Similar Jobs