Job Description

Lead Day Of Wedding Event Coordinator

The Lead Day Of Event Coordinator works directly with the Regional Coordinator and is the face of The Springs Coordination Services. Looking for candidates with a strong background in wedding and event execution. Experience is key; specifically, candidates who can confidently lead day-of operations, manage timelines, work closely with vendors, and support clients throughout the event. Bilingual, Spanish-English skills are a top priority to serve our increasing demand from our Spanish-speaking clients.

Successful events will largely depend on the personable character, skilled communication, and organizational acumen of the Lead Day Of Event Coordinator. The ideal candidate will have coordination experience and knows how to run a smooth event, handle any unexpected or difficult situations, all while maintaining a smile and cool-headed demeanor. Weekend hours and evenings are required.

Ideal candidates will reside in South of Houston and able to comfortably commute to our Wallisville and Angleton locations.

Travel stipend depending on mileage traveled

Essential duties and responsibilities include:

• Arrange and conduct scheduled planning meetings (2-3 months out, 4 weeks out, 21 days out)
• Create necessary "day of" details to include, timelines, vendor contact lists, event details, and floor plans.
• Schedule and conduct phone consultations and calls with booked parties.
• Conduct on-site venue walk thru
• Confirm all details, timing, and logistics prior to the day of the event.
• Create and distribute customized timelines for all vendors.
• Clear and concise communication to client throughout the planning timeframe
• Conduct on-site rehearsal the morning of, if requested
• Greeting and directing vendors on-site
• Coordinate signing of the marriage license and final delivery to the officiant.
• Direct and coordinate timeline and itinerary throughout the day
• Guide clients/wedding party throughout the day keeping them informed throughout the event.
• Assist and guide the client with the end of the event.

Education and/or experience:

• Minimum of 2+ years of wedding event planning and coordination
• Emphasis on bilingual-Spanish
• Experience with Nigerian and Vietnamese weddings a plus!

Reports to: Regional Coordination Manager

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