Job Description

OIS Receptionist

University Center for International Studies - Pennsylvania-Pittsburgh - (26004695)

The Office of International Services at the University of Pittsburgh is seeking a Receptionist to answer phones, greet guests, process mail, and complete basic data entry. Other duties include:

• Scheduling meetings, managing calendars in coordination with others, providing logistical support during meetings and events.
• Providing general information and appropriately answering customer inquiries from walk-ins, incoming calls, and emails.
• Preparing and editing various technical documents, including financial reports, presentation materials, and routine correspondence.
• Making minor purchases, collecting payments, and verifying billing information.
• Filing paperwork, distributing mail, maintaining mailing lists, assisting with travel arrangements.

Normal work hours are 8:30am – 5:00 pm in person at the OIS offices in William Pitt Union. Ideal candidate is customer-service orientated and attentive to detail. A High School Degree or GED is required. Previous customer service experience is preferred.

Job Summary

Performs administrative and general office support work.

Essential Functions

• Schedules meetings and manages calendars in coordination with others; provides logistical support during meetings and events.
• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Prepares and edits various technical documents, including financial reports, presentation materials, and routine correspondence; uses established guidelines and proper formatting.
• Makes minor purchases, collects payments, and verifies billing information.
• Performs a variety of clerical duties, including filing paperwork, distributing mail, assisting with travel arrangements, maintaining mailing lists, and data entry.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Administrative Assistant I

Job Family

Administrative Support

Job Sub-Family

Clerical

Campus

Pittsburgh

Minimum Education Level Required

High School Diploma/GED

Minimum Years of Experience Required

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule

Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

$16.50 - $20 per hour

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

Not Applicable

Required Documents

Resume, Cover Letter

Optional Documents

Not Applicable

Job Tags

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