Job Description

Records Clerk / Administrative Assistant – Duties & Responsibilities Answers telephones, dispatch non-emergency calls for service, redirecting and referring to appropriate channels, providing general information and resources as applicable. Walk‑ins – greeting any member of the public or other agency representatives, assisting with a variety of tasks including record requests, case file inquiries and dispatching officers for assistance, or referral to other agencies if required. Purchasing – responsible for purchases for the department, assessment and monitoring of supplies and materials for replenishment as needed, maintaining register of expenditures. Requisitions – preparing requisitions for accounts payable, maintaining all files related to expenses and purchases. Crash Report Requests – processing requests for crash report records received through the mail or requested in person. Public Record Requests – reviewing requests for records, processing and referring to city attorney or AG’s office for opinion, returning appropriately redacted or releasable records to requestor as allotted by state guidelines. Outer Agency Record Requests – providing records as requested by other law enforcement agencies, court systems and government agencies as required. Subpoena Requests – reviewing requests for records, assembling records as outlined by subpoena requirements. Expungement and Sealing of Records – processing the expunging or sealing of records as dictated by the court system. ID Cards – creating and disseminating ID cards for all employees of the City of Willis. Citations – scanning hand‑written citations and, as needed sending citations through certified mail. Warrants – indexing warrants into warrant data‑log, filing and maintain records for recalled or served warrants. Monthly Reporting – maintain and entering data for dispatched calls for service, reports completed, citations and other incidents and contact with the public inputted from data collected from DAR’s and Spillman RMS. Monthly TCIC/NCIC Validations – process monthly validation requirements disseminated by MCSO in accordance with TCIC guidelines. TLETS – process incoming messages through TLETS terminal as required by DPS. CCH – process CCH (computerized criminal history) when required during investigations. Including other duties assigned by the Records Administrator. Records Clerk / Administrative Assistant – Job Requirements A high school diploma or equivalent and six months of general clerical experience are required. Previous municipal experience and bilingual (English/Spanish) skills are a plus. Duties involve access to sensitive Criminal Justice Information Systems (CJIS), which requires that a thorough background check be conducted. Candidates will be subject to an extensive criminal history check. Must not have any criminal conviction above the grade of a Class B misdemeanor or any Class B misdemeanor within the past 10 years. #J-18808-Ljbffr Gfoat

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