Job Description

Job Description

Job Description

SUMMARY OF DUTIES AND RESPONSIBILITIES:

Under the supervision of Director of Operations.

The Project Manager is accountable for leading the team’s business, project delivery, and operational performance from pursuit through close‑out. This role owns commercial outcomes, oversees project execution, coordinates cross‑functional teams, and ensures financial, schedule, and quality objectives are met. The Studio Leader serves as the primary point of accountability for awarded projects while providing strategic oversight of estimating, procurement, fabrication, installation, and client relationships.

Key Responsibilities

Business Development & Pre‑Construction Leadership

• Close project sales and secure project awards.
• Review new opportunities, schedules, and resource needs, including requesting external takeoff support whenrequired.
• Review, revise, and approve proposals, bids, and resubmissions prior to client submission.
• Lead client award meetings andparticipatein pre‑construction presentations.
• Review contracts for scope, schedule, and budget alignment prior to execution.
• Maintain and oversee estimating schedules and proposal timelines.

Project Execution & Delivery

• Organize and host project kickoff meetings and establish project execution plans.
• Prepare and maintain project schedules, schedules of values (SOV), and procurement plans.
• Oversee RFIs, submittals, change order logs, and project documentation throughout the project lifecycle.
• Attend and lead project meetings; ensure effective field‑to‑office communication and progress reporting.
• Coordinate internal project teams, fabrication, field labor, subcontractors, and vendors.
• Review installation progress, workmanship, and adherence to contract requirements.
• Lead punch list preparation, resolution, and project close‑out activities.

Financial & Commercial Management

• Prepare andmaintainprocurement budgets, cost trackers, and budget‑versus‑actual financial reports.
• Review and approve vendor and subcontractor invoices and vendor change orders.
• Oversee monthly billing percentages, WIP reporting, and project financial performance.
• Negotiate andfinalizechange orders and back charges with vendors, subcontractors, and general contractors.
• Support client paymentfollow‑up, statements, and resolution of billing questions.

Contract & Risk Oversight

• Review contract language andfinalizecontracts prior to execution.
• Communicate with contractorsregardingchanges, edits, and clarifications.
• Ensure insurance requirements, bonds, and compliance items are reviewed and addressed.
• Ensure proper documentation, approvals, correspondence, and records are saved on the file server.

Vendor, Procurement & Supply Chain Oversight

• Define suppliers and oversee RFQs/RFPs in coordination with the team.
• Approve material requisitions, purchase orders, and vendor change orders.
• Oversee shipping arrangements, delivery schedules, and labor coordination.
• Ensuretimelyreceipt of materials and coordination with fabrication and installation teams.

Cross‑Functional Collaboration

• Provide leadership input on:
• Product reviews, updates, and new product evaluations.
• Supplierselection, pricing, and cost worksheets.
• Project financial reports and WIP reporting.
• Insurance reviews and GC pre‑qualification processes.
• Collaborate with marketing and business teams on social media, e‑blasts, and product documentation as needed.

Strategic & Organizational Awareness

• Remain informed on:
• New awarded projects and business vertical development.
• Sales targets, reporting, and marketing strategy execution.
• Trade shows, training initiatives, and operational product training.
• Supporting pre‑construction activities such as takeoffs, samples, and GC qualifications.

Authority & Accountability

• Full accountability for studio project performance, including schedule, budget, quality, and client satisfaction.
• Decision‑making authority on project execution strategies, vendor selection, and commercial negotiations within approved limits.

Key Skills & Competencies

• Strong leadership across multi‑disciplinary teams (sales, estimating, operations, field, and vendors).
• Advanced understanding of construction contracts, change management, and financial controls.
• Excellent client‑facing communication and negotiation skills.
• Ability to manage multiple complex projects simultaneously.
• High levelof organization, documentation discipline, and schedule control.

Success Measures

• Successful conversion of opportunities into awarded projects.
• On‑time, on‑budget project delivery with controlled risk and change management.
• Accurate financial reporting and healthy project margins.
• Strong client satisfaction and repeat business.

SKILLS:

Advanced knowledge of AutoCAD, Microsoft Excel, Word, Netsuite

Advanced skills in reviewing architectural drawings and engineering release documents for design and budgetary conformance

Must have intermediate/advanced knowledge of glass and hardware pricing and knowledge of change order generation

Must have advanced industry knowledge of construction sequencing specific to framing, finished construction and end-of-project job phasing

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