Job Description
Salary: $23.60 - $29.96 Hourly
Location : City of Corvallis, OR
Job Type: Full time regular employee
Job Number: 01415
Department: Corvallis Police Department
Opening Date: 02/18/2026
Position Summary The Records Specialist is responsible for answering non-emergency phone calls and assisting in-person customers at the Law Enforcement Building. Serve as the first point of contact with individuals, including victims of crime, sex offenders, angry/agitated individuals, job applicants and law enforcement professionals. Must be customer-service focused, detail oriented, dependable and perform work using several computer software programs. The Records Unit provides service for dual agencies, the Corvallis Police Department and the Benton County Sheriff's Office. These tasks are illustrative only and may include other related duties.
Full-time, AFSCME represented, 12-month probationary period
Must meet all qualifications and requirements as listed in the
Ability to obtain LEDS Update/Inquiry certification. Must successfully pass a comprehensive background investigation including criminal history check and obtain an Oregon State Police CJIS clearance.
Proposed Recruitment Timeline February 18, 2026
Recruitment Opens
March 4, 2026 at 5PM
Initial review of candidates
March 9, 2026
Invite candidates to testing
Week of March 16, 2026
Invite candidates to speed interviews
Week of March 23, 2026
Oral Board Interviews
Week of March 30, 2026
Final Interviews
March/April
Background
Anticipated Appointment May 16, 2026
Essential Duties Provides public reception at the Police Department and Sheriff's Office front desk. Duties are taking reports, answering questions, taking, and accounting for payments, sex offender registrations, and receiving and releasing found items.
Answers non-emergency Police Department and Sheriff's Office phone calls, provides requested information or refers citizen to appropriate source of information.
Documents in computerized and written police form all pertinent information on various violation and misdemeanor crimes as reported by citizens. Reviews officer reports to ensure completeness, correctness, and conformity with OUCR requirements. Trains officers in OUCR requirements.
Operates manual and computer record systems performing data entry and file retrieval for the following:
- Arrest warrants and court subpoenas;
- Crime, stolen property, and custody reports;
- Teletype service, traffic accidents and citations; and
- Statistical reports as required.
Supports the public, police investigations, and other criminal justice agencies by performing record checks, providing copies of officers' reports, ordering DMV suspension packets, and other pertinent information as appropriate under public records laws.
Processes fingerprint cards, warrants, subpoenas and expungements.
Conforms with all safety rules and performs work in a safe manner.
Adheres to all City and Department policies.
Delivers excellent customer service to diverse audiences.
Maintains effective work relationships.
Arrives to work, meetings, and other work-related functions on time and maintains regular job attendance.
Qualifications and Skills Education and Experience High school diploma or equivalent and two years of related employment experience.
Knowledge, Skills and Abilities Ability to perform duties related to the public safety records unit, including the ability to gain knowledge of applicable Oregon and municipal laws including those regarding storage, dissemination, and destruction of public safety records. Working knowledge of public records law.
Ability to relate well to a wide variety of individuals and groups, and to communicate effectively orally and in writing. Knowledge of business English, spelling, punctuation, grammar, and basic math skills required. Strong attention to detail.
Understanding of operational rules and general instructions; and ability to respond to work situations with minimal supervision.
Ability to evaluate citizen reported situations, determine when to contact an officer or where to refer the citizen, and determine if a reported crime must be referred to a patrol officer or processed by Records.
Ability to get along well with coworkers, and the public, and maintain effective work relationships.
Ability to diffuse and resolve conflicts with difficult and agitated customers; and provide excellent customer service.
Ability to prioritize multiple duties and to work with interruptions.
Ability to type by touch and to use a computer and related software to perform the essential functions of the position. Ability to gain knowledge of public safety records specific software.
Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.
Special Requirements Ability to meet LEDS Update/Inquiry certification requirements.
Must successfully pass a comprehensive background investigation including criminal history check and obtain an Oregon State Police Criminal Justice Information Systems clearance.
Demonstrable commitment to sustainability.
Demonstrable commitment to promoting and enhancing equity, diversity and inclusion.
The individual shall not pose a direct threat to the health or safety of the individual or others in the workplace.
How to Apply Qualified applicants must submit an online application located on the(click on "Apply" above).
Position is open until filled. First review of applications will occur after 5:00 PM on Wednesday March 4, 2026. Applicants are encouraged to include a cover letter with the online application ;
Resumes will not be accepted in lieu of a completed online application. Late or incomplete applications will not be accepted/considered.
*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*
The City of Corvallis offers a comprehensive benefits package to employees and eligible dependents.
This position is represented by the
Job Tags
Hourly pay, Full time, Work at office